For our client – a fast-growing international tech company – we are looking for a proactive and detail-oriented People & Administration Manager who will take ownership of both HR operations and office administration.
This is a key role within the People & Culture team, combining administrative leadership with responsibility for building HR processes, ensuring full legal compliance, and delivering a smooth employee experience. The ideal candidate will be a trusted point of contact for both employees and external vendors, with strong organizational skills and a service-oriented mindset.
Key responsibilities
HR / People Operations:
- Build and manage all employee lifecycle processes: onboarding, offboarding, contracts, benefits, leave, etc.
- Maintain and organize employee documentation in compliance with Polish labor law
- Support the payroll process by preparing necessary data and coordinating with external providers
- Be the main point of contact for employees regarding HR and legal matters
- Ensure proper implementation and ongoing improvement of HR policies, procedures, and documentation
- Cooperate with legal advisors and tax consultants on employment-related topics
- Assist in implementing new HRIS and process automation tools
- Support team leaders in all employee-related formalities and documentation
- Ensure GDPR compliance across employee and candidate data handling
Office & Administration:
- Manage office operations and daily administrative tasks in the Warsaw office
- Oversee cooperation with office suppliers and service providers (e.g. insurance, IT, events, travel)
- Coordinate administrative processes for remote team members across different locations
- Take care of business documentation, invoicing coordination, and contract archiving
- Organize and support internal meetings, events, and travel logistics
- Ensure the smooth functioning of all office-related procedures and communications
- Manage internal tools and systems supporting company operations
Ideal candidate profile:
- 5 years of experience in HR operations and/or administration
- Excellent knowledge of Polish labor law and HR documentation standards
- Strong understanding of payroll, benefits, and compliance matters
- Fluent Polish and very good English (both written and spoken)
- Exceptional organizational skills and attention to detail
- Proactive, trustworthy, and solution-oriented mindset
- Ability to work independently and manage multiple responsibilities
- Experience in a fast-paced, international, or tech/startup environment is a plus
What’s offered:
- Competitive salary (employment contract or B2B)
- Hybrid work model with modern office in Warsaw
- Private medical care and FitProfit Gym card
- Free access to educational platforms
- Opportunity to work in a dynamic, friendly, people-first environment
- Real impact on processes and culture in a growing company